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 Call For SA Youth Team Officials

 

These are volunteer positions for officials to accompany the South African Youth Team to the World Youth Championships annually. As the size and demands of the team increase,the inclusion of an athletic therapist should be considered and this document updated accordingly. These roles are unpaid but all subsistence and travel expenses will be covered by the competing athletes.

 

This document seeks to outline the application process and give a job description of each of the main Team Officials roles. This also outlines the requirements which a potential candidate should possess and demonstrate in order to be considered by the SANCF.

 

The significant roles are the Head Coach, Assistant coach and the Team Manager. In instances where the team is too small to warrant 3 officials, the roles of the Assistant Coach and Team Manager may be merged or the Assistant Coach role may fall away.

 

The Head Coach, Assistant Coach and the Team Manager are also members of the committee responsible for selecting the athletes to the South African National Climbing Team.

 

Calls for applications:

A call for applications for Team Manager, Head Coach and Assistant Coach is now being made.
Applications will be accepted from any applicant who meets the criteria laid out in this document.
A CV outlining relevant experience and reasons why the applicant would suit the position.
Character references from contactable SANCF affiliated climbers, parents or administrators
would be taken into consideration.

1. Team Manager:
The Team Manager has overall responsibility for the planning, management and smooth running of the SA youth climbing team's participation in the Youth World Championships.
The primary role of the Team Manager is to ensure that the end to end logistics of the event are organised and run seamlessly. This includes, inter alia:
1. all pre departure administration and organisation (finance and logistics).
2. all logistics, administration, official communications and financial organisation whilst at WYCH.
3. All communications with the team members and their families, before, during and
after the event.

 

The Team Manager needs to be a mature individual. Management ability, communicationand organisation are key to the success of the Team Manager. The Team Manager needs to be available and free of any other commitments for the duration of the WYCH.

 

Main Activities:
Prior to the WYCH:
1. Working together with the Head coach and Assistant Coach to ensure team members in each Province are receiving the required level of support in the lead up to International competitions.
2. Maintaining communication between the Team, Coaches and Parents.
3. Compile a comprehensive list of athletes names and contact information.
4. Draw up the budget and control the financial aspects of both the training camp (when this is held) and the WYCH including preparation of a full financial report to the SANCF treasurer on completion of the event (and at required milestones).
5. Prepare the travel itinerary and ensure all travel arrangements are made, all accommodation and transfers are booked for both the training camp and WYCH
6. Booking team‐building activities, training facilities, and other events for both the
training camp and WYCH.
7. Verify details of when and where the competition is. Verify that The Head Coach and all athletes understand the competition rules and restrictions, as well as the Code of Conduct including what is required of the competitors, and what is considered appropriate standard of dress and behaviour.
8. Assist athletes with obtaining any travel documentation (passports, visas, etc) and ensure all travellers have current travel documentation.
9. Ensure all uniform requirements are assessed and all orders are placed timeously. Distribute uniform as required.
10.  Develop a check list for athletes including: shoes, harnesses, chalk, kit etc.
11. Preparing the trip information portion of the application package.
12. Collect / collate all necessary information to provide care for the athletes and other team officials while at training camp and at the WYCH.
13. Establish what medical facilities are available at the event and any individual medical requirements needing to be considered. Drug regulations should also be checked if appropriate. Inoculations will be required for some countries. Follow up on any injured competitor and ensure they receive the correct follow-up treatment.
14. Ensure Team photographs are scheduled as required for publicity, SANCF, SASCOC, etc.
15. Assisting with all team functions.
16. Attending all team officials' meetings.
17. Contributing to the final report after the WYCH.
18. It is recommended that the Team Manager arrive at least a day or more ahead of athletes and officials to do "advance" work: confirm logistics, bookings, transportation, and familiarise themselves with the venue and surrounding areas (this obviously becomes more important in foreign countries.
19. Caring for the athletes in the host country (from the arrival time to the departure time) and in assisting team officials with their needs.
20. Ensuring that, with assistance from the Head Coach, proper athlete/team official ratios are maintained, that there is a first aid kit and trained first aider with athletes at all times, and that critical athlete information (allergies, medical information, emergency contact info, insurance info and passport copy), is with
the athletes at all times (and carried by an official).
21. Appointment of management roles if/as necessary to parents and guardians accompanying the team.
22. Ensuring team members are aware of their responsibilities while overseas.
23. Be an available contact person for media and club officials. Know where to send results and what information is required. Provide reports for print and social media if appropriate.
24. All players need at least one copy of the full itinerary including accommodation and contact details. The itinerary should include details such as organized spare time activities and free time. An indication of what spending money may be required.
25. T.L.C. - Different competitors require different things. Some need reaffirmation after the competition, particularly if they perceive they have done badly. The coach is often not a good person to give this and it may fall to the manager. Managers may take on a pseudo-parent role.
26. Parent Liaison -The manager will often be the best point of contact for parents. They can liaise between the parent and coach. A meeting with parents should be arranged stating practice and competition times, what is required of the athletes and what is required of the parents.
27. Provide assistance, as required, to the Head coach.
28. The Team Manager will act as a liaison between the Officials and SANCF, making sure SANCF is updated with any important information (for example: an injury to an athlete).
29. The Team Manager will coordinate with all team officials to provide updates to Twitter/Facebook or other designated media, unless a volunteer is available to manage this process.

 

After the WYCH:


1.The Head Coach and Assistant Coach will provide input to the Team Manager who will lead a de-brief with athletes (so Officials and Athletes can share feedback, either at the competition or via a web tool immediately after).
2. The Team Manager will provide a report to SANCF Board, including on whether the original trip goals were met. This report must include input from the Head coach as well as the Assistant Coach.

 

 Head Coach


The Head coach will be responsible for the general outline of events, training camp and other aspects of the Youth National Team Program.

 

The Head Coach is key to ensuring that all selected athletes are fully trained and prepared both mentally and physically for International competition.

 

The Team Officials will usually comprise the Head Coach, Team Manager and Assistant Coach as well as any other official as required from time to time. The importance of interaction between these people cannot be stressed enough.

 

The primary goal of the head coach is to ensure maximum performance from our athletes by:


1. taking the lead in working with, and giving direction to the individual and provincial coaches to create the most effective training programs for the athletes in the build-up to the WYCH.
2. ensuring that the athletes are psychologically and physically ready for their climbs. Individual exercise, warm-ups, rest, nutrition and motivational routines to be optimised during the WYCH.
3. Ensuring that each team member is aware of his/her schedules and is ready for each climb in which they participate.

 

Main activities

 

Prior to the WYCH:
1. The Head Coach will work with the Assistant Coach in developing a training schedule for the athletes prior to the trip.
2. The Head Coach will work with the Assistant Coach and Team Manager to organize a team training camp.
3. It is compulsory for the Head Coach to attend the required training camps as scheduled in each Province1.
4. The Head Coach will provide the Team Manager with a list of training activities and a training schedule for the host country. He/she will work with the Team Manager in selecting appropriate locations that will meet the social, athletic and physical needs of the athletes.
5. Gathering input from, and giving direction to, the team officials.
6. Team building.
7. Supervising all athletes during the training camp and WYCH.
8. Ensuring that each athlete nationally is following an agreed on training program designed for the discipline (i.e. lead, speed or boulder) that the athlete is competing in.
9. Ensuring that the athletes attend the required national events as detailed in the selections policy document.
Subject to extenuating circumstances such as a death or severe illness in the family or an Act of God. In these
instances the Assistant Coach will be requested to stand in for the Head Coach.


During the WYCH:.


1. The Head Coach will co‐ordinate with the Team Manager and Assistant Coach regarding the responsibility of the overall care and well‐being of athletes in the host country (from the arrival time to the departure time), and in assisting fellow Officials with their needs.
2. The Head Coach will be responsible for the registration of athletes, attending the technical meeting and any subsequent meetings and decisions. The Head Coach will ensure daily schedules are met, and will share the briefing of athletes on next steps, as well as schedule regular officials' meetings.
3. The Head Coach will co‐ordinate with the other team officials on tracking progress of athletes on the wall, monitoring results, and tracking any changes to the competition schedule or venue.
4. The Head Coach will co‐ordinate with the Assistant Coach and the Team Manager on all appeals, but it is the Head Coach's responsibility to file all appeals. This means having appeal forms ready, already printed with the Head Coach's name and signature.
5. The Head Coach will consult with the Team Manager and other Team Officials on important matters (appeals and formal responses to suggested changes, for example) and will make the final decision.

 

After the WYCH:


1. The Head Coach will be responsible for collating and providing formal feedback on actual performance relative to expectations as well as recommendations for future competitions to the climbers, coaches and provinces.
2. The Head Coach will provide input to the Team Manager who will lead a de-brief with athletes (so Officials and Athletes can share feedback, either at the competition or via a web tool immediately after).
3. The Team Manager will provide a report to SANCF Board, including on whether the original trip goals were met. This report must include input from the Head coach as well as the Assistant Coach.

Assistant Coach:


The Assistant Coach is a support to the Head Coach. Ideally the Assistant Coach should be from a different Province to the Head Coach to ensure that the athletes nationally are receiving adequate training. If there are no suitable / available candidates from another province the requirement can be ignored.

 

Main Activities:


Prior to the WYCH:


1. Aiding in the selection of the South African National Youth Climbing Team.
2.Developing a training program for lead, bouldering and speed athletes to be instituted after the South African National Climbing Competitions and the Climbing Trials.
3. Assisting in the organization of the team training camp.
4. Contributing to each athlete's performance file, including observations from the competition season, South African National Climbing Competitions, training camp, the WYCH, and other interactions with the athlete.
5. Monitoring the athletes' overall health and wellness (physical and emotional).
6. Assisting in the coordination of the training program for all athletes (lead, bouldering and speed) and the training days leading up to the WYCH.
7. Organising National training camps.
8. It is expected that the Assistant Coach will attend every national training camp as well as the WYCH in China.
9. Attending all team officials' meetings (in person or via electronic means such as Skype, etc.)
10. Contributing to team planning through the team officials' Facebook group.

 

During the WYCH:


1. Preparation of all athletes during the WYCH.
2. Supervising all athletes both at and away from the competition venue, including helping with transportation, food and other nurturing needs of the athletes.
3. Contributing to each athlete's debrief at the end of the WYCH.
4.Assisting with all team functions.

After the WYCH:


1.The Team Manager, with the Head Coach and Assistant Coach, will lead a de-brief with athletes (so Officials and Athletes can share feedback, either at the competition or via a web tool immediately after).
2. The Team Manager will provide a report to SANCF Board, including on whether the original trip goals were met. This report must include input from the Head Coach as well as the Assistant Coach Qualifications

 

Team Manager Qualifications:


Successful candidates will possess:

 

1. Excellent organizational skills (required)
2. Excellent communication skills (required)
3. Excellent people skills (required)
4. The ability to work with coaches and athletes of all age groups (required)
5. Experience planning trips for large groups of minors or adults (preferred)
6. Experience caring for large groups of minors or adults in a foreign country (preferred)
7. Excellent ability to work with others in a team with varied opinions and approaches (required)
8. Ability to plan and manage logistics
9. Strong financial skills
10. Excellent problem solving capability, particularly in unfamiliar scenarios
11. Ability to remain calm under pressure
12. Self-motivated, ability to drive a project without external input
13. Good leadership skills
14. A current Standard First Aid certification (preferred)

Head Coach Qualifications:


Successful candidates will possess:


1. A current Standard First Aid certification (required)
2. Attended a minimum of one (1) International event, either as a coach or competitor, in the last five years and has been involved with a Provincial or National youth competition climbing program with duties including program design and implementation (required)
3. Considerable experience with all technical aspects and an inherent understanding of climbing engrams and movements, such as of coaching at high level competitions (required)
4. Acceptable Coaching Experience (Provincial, National or International)
5. Successfully completed a judging workshop and/or worked as a route setter, judge or scorer at Provincial, National or higher level competitions (preferred)
6. An excellent understanding of current IFSC competition climbing rules and regulations, including appeal procedures and international formats (required)
7. Excellent ability to work with others in a team with varied opinions and approaches (required)
8. Excellent people skills (required)
9. The ability to work with other coaches and athletes of all age groups (required)
10. The ability to work with coaches of other countries (required)

 

Assistant Coach Qualifications:


Successful candidates will possess:


1. A current Standard First Aid certification (recommended)
2. A minimum of two (2) years coaching experience with a club team or youth program; during this time, must have coached at a minimum level of a South African Youth National Climbing Competition (required)
3. Experience in developing or assisting in the development of youth competition climbing programs, with duties including program design and implementation (required)
4. Have an excellent understanding of current IFSC competition climbing rules and regulations, including appeal procedures and International formats (required)
5. Worked as a route setter at Provincial, National or higher level competitions (preferred)
6. Excellent communication skills
7. Excellent people skills (required)
8. Excellent ability to work with others in a team with varied opinions and approaches (required)
9. The ability to work with other coaches and athletes of all age groups (required)
10. The ability to work with coaches of other countries (required)
11. Provincial, National or International Certification for Youth Coaching (asset)

 

All applicants MUST be available for the duration of the WYCH on a 24 hour basis.


All team officials will be expected to act as in loco parentis for all athletes. The standard of care should fulfil the expectations of the most conservative risk management perspective within the parent group. This standard of care is 24 hours a day.


All Team Officials are responsible for the care of the athletes both at and away from the venue, this includes helping with transportation, food and other nurturing needs of the athletes.

 

All successful applicants will be required to undergo Criminal record checks/ Guardian checks or any other checks as may be required by the SANCF.


All applicants should be available to participate in an interview with the SANCF ExCo if required.

 

Specific arrangements for 2016:

 

Successful candidates will be expected to attend the following:

 

1. South African National Lead Climbing Competition (1-2 October 2016).
2. The WYCH as scheduled for the year.
3. The Head Coach will be required to attend training camps if scheduled.

 

Term of Positions for 2016: The term of these position will be 1 August 2016 – 31 December 2016

Compensation: Travel, accommodation, and meal expenses for WYCH.2

 

Application Deadline: 25 July 2016

 

Please e‐mail a cover letter, CV, all relevant documentation as well as references to the
SANCF secretary for the attention of the SANCF EXCO.
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
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 In the case of the Head Coach this will include costs related to attending the team camps.

 
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